14.0 - Permanency

 

Permanency findings are only required in those cases where a child is removed from a Primary Physical Custodian, PPC, and are no longer necessary once a child’s custody is returned to  the PPC.  Permanency findings may be made during Shelter Hearings, Disposition Hearings, Review Hearings and Permanency Hearings.  Permanency requirements are tied to custody changes from the PPC.

This module of the MYCIDS case management system provides the youth courts with an automated permanency process. Youth Courts must use MYCIDS in order to obtain the benefits of the automated permanency process.
 

Removal of Custody from the Primary Physical Custodian, PPC

The law allows Mississippi Department of Human Services social workers and law enforcement officers to take a child into protective custody, from a PPC, if they believe that such child has been or is being abused or neglected.  Once a child is taken into custody, an order outside a hearing must be obtained to authorize the continued custody of the child. 

 

Add a Custody Record.

 

1. Click on the ”Custody” node for the case.

 


 

 

2. Click on the Add link to add a custody record.

 


 

After clicking the Add a custody record link, the custody edit window below will appear.



 

3. Select the custody change ”Date”, ”Type” of custody change, the person/entity custody is passing ”From”, and the person/entity the custody is passing ”To” from the drop-down menus.
 

The Court must make reasonable efforts to prevent removal before the expiration of 30 days from the initial removal of child from PPC. If reasonable efforts have not been completed, this can be done at a subsequent Shelter, Review, Disposition, or Permanency Hearing.

If reasonable efforts were made and the ”Reasonable Efforts Made” check box was selected, the Permanency Plan Editor opens when you click on ”OK” in the Custody Edit screen. 

 

Permanency Plan Editor

When, the Permanency Plan Editor window appears, enter the requested information in the ”est. (estimated) Achievement Date” field and ”Plan Name” field.  Then, click save and proceed.

 


 

 To enter specific information about the plan in a narrative format, select ”Add a New Reasonable Effort Note” from the ACTIONS list.


 

 

 

When you complete the Permanency plan, close the editor by clicking on the  in the upper right of the screen.  This will open another Permanency Plan Editor window for the Concurrent plan.  Complete the screen with the necessary information and close it just like the first screen.
 

 

  NOTE:  The grayed out boxes on the Permanency Plan Editor cannot be changed.
                                                         

Generate Custody Change Order

In the custody node for the case, click on Generate custody change order.

 



 

 

Shelter Hearing

A Shelter Hearing must be conducted within 48 hours, excluding statutory holidays and weekends, from the date of the custody removal from the PPC. The purpose of the shelter hearing is to determine if continued custody is in the best interest of the child.

 
 

1. Click Add a new hearing to the case

 



 

 
 

2. Choose Shelter Hearing from the ”Type”, the date of the Shelter Hearing, the presiding Judge, and the presiding type from the drop down menus.

 

 

 

3. Then, click on save and proceed. This will add the shelter hearing for the requested date.

 

 

 

 

4. Then, to address what happened at the Shelter hearing, click the court action tab.

 

 

 

5. Right click below the ”Action at this hearing” column, which will bring up a submenu allowing you to choose a court action.

 

 

6. Choose the desired court action from this submenu.

 

Generate Shelter Hearing Order

 

In the Hearings node for the case, click on the shelter hearing in the grid. Then, click on Generate order.

 

 

Managing Service Plans

 

Attach a new Service Plan
 


 

Attach a new Service Plan allows the user to insert a plan from an electronic document to the Permanency Plan.

 

Click on Attach a new Service Plan.  A screen similar to the one below will appear.

 

 

Search for the location of the document you are attaching (i.e.: local hard drive, CD-ROM drive, etc.), and select the document and click on the Open button.

To exit without attaching the document, click on the Cancel button.

 

One you have selected the document and clicked the Open button, the screen below appears.  Enter the date, document type and description and click OK.

 


 

 

Scan in a new Service Plan

 

If you have a paper copy of the service plan that needs to be scanned in, select Scan in a new Service Plan.

 

This process is the same as scanning a document.  See section Scanning a Document under Creating and Modifying a Case.

Attached and scanned documents will be referenced on the Edit Panel similar to the example below.

 

 

Enter Satisfaction Text

 

Satisfaction Text is a note area attached to the Service plan.  In this area the user can input actions that need to be completed to bring the Service plan into compliance with the Court order.

 

 

Click on Edit under Satisfaction Text on the Edit Panel.  The Service Plan Satisfaction Text Editor will appear. 

 


 

Click on the New button.  The New Service Plan Satisfaction Text screen appears. 

 

 

Enter the action steps necessary to bring the service plan into compliance.  Click the OK button to save, or the Cancel button to close without saving the text.

 

Then click the Close button on the Service Plan Satisfaction Text Editor screen.
 

 

NOTE:  Type in complete sentences as this text will appear in the generated permanency order.

 

 

Permanency Hearing

Permanency hearings must be scheduled to 1) determine if an existing permanency and concurrent plans are working or to establish (adopt) the first permanency and concurrent plans, and 2) to review and take action against any service plans or report documents that help to establish the permanency and concurrent plans.

 

The first Permanency hearing must take place within 12 months of the initial removal of a child from the primary physical custodian (PPC). This hearing can also address the findings for ”Reasonable Efforts to Prevent Removal” if not already done.

 

Permanency hearings will continue to be held within 12 months of the last permanency hearing until the permanency plan is accomplished or the child is returned to PPC.

 

 

Add and Conduct Permanency Hearing

 

Click Add a new hearing to this case
 


 

 
 

Choose Permanency Hearing from the ”Type”, the date of the Permanency Hearing, the presiding Judge, and the presiding type from the drop down menus.

 

 

 
 

Then, click on save and proceed. This will add the Permanency hearing for the requested date.
 

 

 

Then, to address what happened at the Permanency hearing, click the court action tab.

 

 

Right click on the plan you wish to address, which will bring up a submenu allowing you to choose a court action. Choose the desired court action for that plan.

 


 

If the Court determines that a permanency or concurrent plan is not sufficient, then a new plan will be adopted and the old plan closed.

 

If the Court determines that a permanency and concurrent Plan is sufficient, then the existing plan will continue until the next permanency hearing.

 

If the Court determines that a supporting service plan or report document is not sufficient, then the designated party will be responsible for bring that plan or document into compliance with the Court order.

 

Managing Permanency Alerts

A Permanency Hearing Alert will display when the following conditions apply:

 

This alert displays when there is a pending twelve (12) month time limit of a required Permanency Hearing where the child has not been physically returned to their PPC.  This alert will stop displaying once a Permanency Hearing exists where both Permanency and Concurrent plans have actions assigned to them, the child is physically returned to their PPC, or the permanency plan has been accomplished.

 

 

This alert displays when there is a pending twelve (12) month time limit of a required Permanency Hearing after the last Permanency Hearing.  This alert will stop displaying once the child is physically returned to their PPC or the permanency plan has been accomplished.

 

Required Reasonable Effort Custody Change

 

When a child has been physically removed from PPC, this alert will stop showing if the ”Reasonable Efforts Made” box is checked on a custody change record, or a custody change occurs that physically returns the child to their PPC